FAQ

Pre-implementation analysis is gathering information about the current situation at a company as well as the client’s expectations regarding the new system. The analysis makes it possible to determine whether and to what extent integration with other systems is required, the form of such integration, and to prepare a price estimate for the implementation work (providing a quote for such work is impossible without precisely defining its scope). The analysis consists of several stages: description of the current situation; description of client expectations; preparation of the proposed implementation and the determination of its scope together with the client; the price estimate for individual elements of the implementation.

The duration of an implementation depends on the scope and complexity of the project, as well as the specific requirements of the client and its commitment. Most often, a more complex implementation is divided into stages, with each stage completed in approximately three months.

Yes, Integrity+ can be integrated with any database system. The scope of integration also depends on the system being integrated, i.e. the extent to which that system is able to exchange data with Integrity+. Integration can be unidirectional or bidirectional (information may be exchanged in one or both ways).

Integrity+ can give access to different areas to individual employees.

The system may be operated by any number of employees at the same time. The limitations depend on the hardware.

Integrity+ offers a whole set of pre-defined reports, but at the special request of clients we adapt reports to their individual requirements or create completely new reports.

Our clients have the ability to create and modify reports in the system, but basic IT knowledge is required.

If the data is in the form of a table, users can export it to a CSV file (which is supported by Microsoft Excel) with a single click.

Users can export selected reports to PNG, JPEG, PDF, and SVG formats.

Integrity+ supports retrieval of data from the Central Statistical Office’s database.

Integrity+ records all user activity in an event log.

The price covers a licence for system modules, user licences, add-ons, implementation and training.

OCR (optical character recognition) is a mechanism most often used at the stage of invoice registration, which independently reads the financial data from a document image (names of entities, Tax Identification Number (NIP), amounts grouped by VAT rate, dates, account number, etc.).

The accuracy is close to 97%. To achieve such a level of accuracy, at the implementation stage we collect a package of client invoices from one month and run OCR on these. To improve the effectiveness, we adjust the internal Integrity+ algorithms to the conditions specific to the client.

In the vast majority of cases, unfortunately no. Dot matrix printers produce a set of dots, while OCR recognises characters that are written in a line.

Yes. This later makes it possible to search for any documents stored in Integrity+ based on key words in the text (full-text search).

Integrity+, unlike other systems, has a built-in OCR functionality as an integral part of the system. As a result, there is no need to purchase third-party licences, which often represent a very high cost. There is no need to pay for each page processed with OCR, Integrity+ offers OCR processing for an unlimited number of scanned pages. It is not necessary to indicate where the data to be processed is located for each new invoice: our OCR software recognises where the required data is located, and each time it may be located in a different place in a given scanned document. Our OCR function automatically fills in fields that are subsequently required to be exported for the accounting system (and arranges separate groups of amounts by different VAT rates).

Yes, thanks to document templates we can have our own invoice form.

Most often Integrity+ employs an identical chart of accounts as in the accounting system, and after adding descriptions, accounting for, approval and review, all data is exported to accounting systems, e.g. SAP, NAV, Optima, Symfonia, Subiekt GT, Wapro and others.

Thanks to additional and dedicated filters in the Invoices module you can quickly narrow down the search criteria.

By exporting payments to a file (e.g. in ELIXIR format) you can pay any amount of invoices in this way.

Most often Integrity+ employs an identical chart of accounts as in the accounting system.

Integrity+ allows users to manage projects and makes it possible, for example, to account for other amounts under the same invoice in ledger accounts than are recorded for projects (thanks to which you can accurately control project costs).

Yes, you can both register and create accounting documents of any type. Reference to the main invoice is ensured by linking (making a reference using a reference mechanism) to the related document.

Here we give xamples for two types of invoices: a cost invoice and a sales invoice: For sales invoices, we can do it manually (after the payment is credited at the bank, we find the invoice and confirm its payment manually), or semi-automatically using a MT940 file downloaded from the bank. For cost invoices, we can do it manually (find the invoice in the system and confirm its payment manually) or export payments in an ELIXIR file, import the file to the bank and pay any number of invoices based on a single file (confirming in the system that an export of payments was made to a file submitted to the bank, which automatically means that the payment was made).

Thanks to document templates for example you can generate contracts, orders, requests, offers, letters, or create your own printouts etc.

Yes, this can be done by using a dedicated modeller.

Integrity+ supports advanced access control (not only to documents, but also to reports or modules). This access control takes place on two levels – either at the level of individual employee and document settings, or at the level of roles and its authorisations in the system.

Yes, thanks to extensive mechanisms we can also apply individual filters to individual modules.

It is possible to send documents generated from Integrity+ by e-mail.

On average, one document page is approximately 250–350 KB. In this case, the document is scanned in a resolution of up to 300 DPI.

Yes, you can install Integrity+ on your servers if you purchase a licence for an unlimited period.

Windows Server 2012 R or higher and SQL Server 2014 Express or higher (the Express version limits the size of the database to 10GB).

No, the system structure provides for storing only metadata in the database, and all attachments are stored in a separate disk space.